The board’s role in CEO transition—Part 2

Guest post by Karen Otto

My last post focused on the lead-up to a health care CEO transition. Now let’s look at the actual transfer of power.

Any transition plan should approach transferring authority in a way that minimizes organizational disruption and maintains employee, physician, and community good will. Once a new CEO has been chosen, it is important to let that person lead with minimal interference. For example, if the incumbent has a continuing role with the organization, handle all logistical details, such as office space, well in advance of the new leader’s arrival.

A final farewell to the outgoing CEO can celebrate achievements and serve to publicly mark the transition. Celebrating a long-standing leader’s contributions is entirely appropriate, but decisions about the size of the fanfare should be based on the CEO’s reputation within the organization and the broader community, rather than on board members’ personal feelings.

When a hospital or health system transitions from one leader to the next, it’s a great opportunity for organizational reflection and renewal. But that potential will only be realized if the board is prepared with a transition plan that allows for a graceful and honorable exit for the outgoing leader and a clear, positive entry for the new CEO. When the board confidently controls the transition, the person taking the helm will be fully equipped and empowered to move the organization forward.

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The board’s role in CEO transition—Part 1

Guest post by Karen Otto

When a health care CEO leaves—whether the departure is expected or unplanned—the board needs to be in control. A transition in leadership can be a turbulent time. Organizations can avoid the turmoil by putting a transition plan in place proactively.

Start here and now

Identify a transition team. Which board members—the executive committee or the whole board—will be responsible for the transition process?

Revisit your leadership profile

Organizations grow and change, and the transition team should review ideal leadership qualifications every few years. Seek the input of critical stakeholders as part of the process. With a defined CEO profile in place, the board is less likely to be caught off guard by an unanticipated leadership departure, and the transition to a new CEO will advance more easily if stakeholders have had a voice.

Build a succession pipeline

While it is the CEO’s responsibility to develop the hospital’s or system’s future leaders, the board needs to take the reins in evaluating candidates—internal as well as external. Failure to address a leadership transition plan leaves a board ill-equipped to fulfill its governance obligations and can result in undue influence on the process by the outgoing CEO.

Manage the separation

The board’s primary responsibility is the current and future health of the organization. Ensuring a smooth separation is an important contributing goal. Once the board is made aware of the CEO’s intended departure (ideally, two or more years in advance), it should act quickly to communicate expectations for the transition.

Provide an outline of the process and the incumbent’s role in meeting priorities until his or her departure, including a defined timeframe for providing the new leader with background on the organization’s operations, finances, strategy, etc. This makes it clear that it is the board and not the CEO that is in charge of the process.

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Not-for-profit healthcare lures top candidates with support for relocation

Guest post by Elaina Spitaels Genser

One ripple effect of a tough economic climate is that organizations struggle to land top candidates when selling a residence and relocating to a new community are issues. In response, hiring organizations are becoming more creative offering relocation benefits to for C-suite and vice presidential candidates. Here are some relocation options that have been used successfully by not-for-profit healthcare organizations:

        House-hunting trips. Covering the costs associated with two trips of up to four days for a candidate and his or her spouse is becoming a standard allowance.

        Movement of household goods. Hiring organizations are footing the bill for relocation costs including packing, storage, and unpacking. Most are grossing up these allowances to avoid negative tax impact on the new hire.

        Sign-on bonus. Ranging from $20,000 to $100,000, sign-on bonuses are often tied to longevity at the hiring organization with a prorated portion to be repaid should the candidate resign voluntarily within a defined window of employment.

        Extended living subsidies. The single biggest change since the economic downturn has been the lengthening of temporary housing subsidies from six to 12 months with options up to 36 months if the individual’s home does not sell in that time period.

        Travel allowances. Organizations are covering travel costs for six months to a year for new hires to visit their families who haven’t yet relocated.

        On-going housing allowances. In higher-cost-of-living areas, we’ve seen an increase in housing assistance programs. These include a set monthly allowance for up to five years.

        Bridge loans. These loans of up to $250,000 allow a new hire to buy a new principal residence even if the former home hasn’t sold. Generally, bridge loans are repaid in full 30 days after the former residence is sold.

        Mortgage assistance programs. Longer-term loans are made available at a lower rate of interest that is repaid upon the future sale of the new home.

        Real estate commissions and closing costs. Increasingly, organizations are paying full real estate commission costs so that the full value of the home can be realized by the seller. We are also seeing clients pay loan origination fees of up to one percent of the loan value of the new residence, as well as other costs including appraisals, city and county taxes, title insurance, title transfer, etc.

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Defining Diversity

Guest blog by Howard Jessamy

Both minority and majority respondents to a Witt/Kieffer national survey on diversity agreed that “internal diversity programs are strategic to organizational success.” For those organizations surveyed and for the rest of us, the first step toward achieving a diverse leadership profile is to define exactly what we mean by diversity.

While Equal Employment Opportunity Commission guidelines may provide a starting place for defining diversity, the board and executive leadership of each organization should go further. Begin with questions like these:

  • What is cultural competence? Is it the ability of each individual to understand and relate effectively to people from a wide variety of backgrounds? Is it broader? Does it encompass how teams of people work together? Does it relate to how organizations function? Does it drive patient satisfaction? Physician satisfaction? Employee satisfaction?
  • What is the specific goal of a diversity initiative? Is it primarily about recruitment and retention?  Should the entire organization reflect the general makeup of the community?
  • How do community members define themselves? For example, does “Hispanic” mean Mexican-American, Puerto Rican or Dominican?
  • What about leadership within the hospital or system? Should diversity be a goal within each department? Among department heads? Within the C-suite? Should diversity improvement be focused only at the system/corporate level, and/or should it also include each entity within a system?
  • What about communities that lack racial diversity? Is it up to the health care organization to introduce new ethnic and cultural elements that will enrich how it functions?
  • What about broadening your view of diversity? Should a certain percentage of the executive team be women? Different ages? Should some have a background in public or tax-paying hospitals and some come from the traditional nonprofit sector? What about Southerners in the North and Northerners in the South?

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Where is your hospital’s next IT executive?

Guest blog by Linda B. Hodges

Information technology leaders are rising stars in health care. As IT investments have become operationally imperative, the role of the IT executive is gaining strategic significance. Here’s why:

  1. Information technology has advanced overall, spurring organizations across all industries to communicate, share data and process transactions better, cheaper, and faster.
  2. Information technology within health care integrates financial and clinical processes and databases, resulting in care transformation, not just business automation.
  3. New skills and expertise are now needed within the office of the CIO who is increasingly seen as a strategic business partner on the hospital or health system’s executive team.

The value of a capable IT leader cannot be overstated. Look at the changes in recent years: project management offices are being created to support complex, multi-year clinical and business application implementations; enterprise-wide virtual data warehouses are being developed; safety and quality officers are joining the office of the CIO. The management of electronic health records is a 24/7 responsibility critical to the strategic success of hospitals and health systems.

Having the right people in IT leadership roles is increasingly critical to all aspects of the organization. And that makes succession planning indispensible. However, a recent Witt/Kieffer study of CIOs revealed that only 25% of organizations have formal IT succession plans in place. Where does your organization stand?

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The Care and Feeding of the 24/7 President

Guest post by John Thornburgh

Attention university trustees: Protect your academic chief executive.

Running a university is unpredictable and stressful, and it takes a 24/7 commitment, yet most academic presidents wouldn’t trade their roles for anything. These men and women are patient, confident, optimistic, energetic – and rare.

Recognize that a great president counts among your institution’s most valuable assets, and be sure that your board is aware of how important it is to properly care for and protect him or her.

Make a plan now to avoid presidential burnout and optimize the energy, enthusiasm and commitment of your chief academic officer. Don’t wait: Include a plan for presidential well-being on your next board agenda – and make sure you include execution and follow-up on the agenda at least once a year.

Start by considering these initiatives:

1.      Personal support staff. Beyond the need for an experienced team and a professional executive assistant, many presidents now rely on a chief of staff to prioritize daily activities, deflect distractions and keep the executive office focused on important issues.

2.      Professional development opportunities. A change of scenery can be revitalizing and relieve stress. Consider offering your chief executive opportunities to serve on a corporate or non-profit board or take an extended sabbatical. Be thoughtful in how you approach these, however. They can generate negative reaction in the press or community – especially if the board service is well compensated or the sabbatical is interpreted as a sign of a leadership transition.

Another option is a return to the classroom. Teaching can provide intellectual refreshment, spark valuable interactions with students and increase on-campus visibility.

3.      Mentoring or coaching. It’s often lonely at the top. Some leaders welcome a relationship with a peer for sustained, confidential dialogue. Others prefer a more formal relationship with an executive coach who will help them develop or refine specific skills like relationship building or stress management.

4.      Personal perks. Design the package of benefits that accompanies a presidential appointment – official residence, car and driver, club memberships, etc. – to minimize distractions while maximizing time to focus on the welfare of the institution. For example:

  • An on- or near-campus residence supports both official entertaining and the sense of accessibility. Allocate the funds needed to manage what may be a sizeable home and busy official schedule, including support staff, building maintenance and event management.
  • Allow for a car – and a driver as well – to support your expectations that your president travel frequently on university business while maintaining his or her productivity. Also formalize a policy regarding business travel expenses for the president—and the president’s spouse.
  • Club memberships effectively ease the official business of cultivating friends and donors. Also, encourage your leader to choose and use a club to foster his or her mental health and physical fitness. And require an annual physical.
  • And speaking of wellness, see that your president takes time off. Vacations offer a meaningful respite from a demanding role and provide for a properly balanced life.

5.      What gets measured gets done. Assign oversight of the plan for presidential well-being to a committee of your board. Expect regular and positive reports on the “care and feeding” of your chief executive.

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ACOs and physician leaders: Two perspectives—Part 3

Guest post by Christine Mackey-Ross

This is my third post based on my recent interview with two noted physician executives—John B. Chessare, MD, President and CEO, Greater Baltimore Medical Center (GBMC), and S. Rockwell Fredrickson, MD, President and managing director of physician integration of Integris Physicians Services (IPS) in Oklahoma City—about U.S. health care’s move toward Accountable Care Organizations (ACOs). In previous posts, I’ve shared the plans their organizations were formulating and their opinions on the skills physicians will need in order to lead in this evolving health care environment.

In this last posting, I’ll pass on what they said about the importance of electronic health records (HER). I asked them whether or not we’ll see one HER system.

Dr. Frederickson summed the situation up well. “The proprietary companies that created these systems have done so with the purpose of becoming proprietary—and not open source—so they can make more money,” he said. “There will be commercial products that act as interface between systems. It’s all a work in progress, and it’s not pretty.”

Dr. Chessare holds out some hope. “My hope is that the technology will be less about the venue and more about pressure in the market to make things friendlier for physicians,” he said. “I’m not sure there is a perfect system. I think the real issue is to get it out there, get it in use, and have a rich dialogue with clinicians about how we are using the new capabilities to integrate care for patients.”

Given the challenges ahead, both doctors are excited about change and progress. “I personally think this is the greatest time to be in health care in the last 30 years,” said Dr. Frederickson. This is a tremendous opportunity for physician executives, and I also think it’s going to be a lot of fun.” 

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ACOs and physician leaders: Two perspectives—Part 2

Guest blog by Christine Mackey-Ross

Not long ago, I interviewed two noted physician executives—John B. Chessare, MD, President and CEO, Greater Baltimore Medical Center (GBMC), and S. Rockwell Fredrickson, MD, President and managing director of physician integration of Integris Physicians Services (IPS) in Oklahoma City—about U.S. health care’s move toward Accountable Care Organizations (ACOs). I shared the plans their organizations were formulating in a recent post.

They also had some strong opinions on the skills physicians will need in order to lead in this evolving health care environment. Here’s some of what they had to say:

Dr. Chessare pointed out that realigning our organizations to serve a new health care model is not only about physicians. “It will be aligning chief financial officers, CEOs, physicians, everyone,” he said, “because the transition from transaction-based medicine to ACOs is really about integrating care.”

What is the real trick? According to Dr. Chessare, it will be getting physicians to work together toward a unified goal of doing right by the patient—and doing well financially.

Smart systems invest in people

Dr. Frederickson added that smart health care systems will invest in human capital. “We know there is a primary care shortage,” he said, “and there will be shortages in other specialties. There is a price war in the market as systems buy up primary care physicians.” And those physicians will need a much higher degree of management skills.

Dr. Chessare agreed that people will be the key for systems that succeed. Not just physicians, though. “I see bringing people together of varied capabilities and training,” he said. “So you need a physician that understands care delivery; people who understand finance; people with rich operational knowledge; nurses who understand nursing at a granular level. It’s not that every individual has to have every skill, but every individual has to be able to collaborate.”

To practice or not?

Should physician executives still practice? Drs. Chessare and Frederickson disagreed. “If I had my druthers, I would still have doctors participating in care,” said Dr. Chessare.

“Quite frankly, I think the physician executive job is so complex that practicing is a detractor as opposed to being something that would be beneficial,” said Dr. Frederickson.

The doctors agreed that the bottom line in the world of ACOs is this: We need great physician leaders who are great accountability drivers and collaborators.

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Higher education choosing more internal candidates

Guest blog by Lucy Apthorp Leske

Today’s challenged economy places extraordinary demands on campus leadership—and it is equally demanding of search processes. More academic institutions are announcing leadership hires without national searches. Is the calculus on internal candidates and length of searches changing, or is this simply a product of the times?

The costs of an external search include not just direct expenses but also the costs of delays in making key decisions and the risk of a poor fit between an external candidate and the hiring institution.

Then there are the add-on costs of distant candidates to factor in. Geographic mobility is at its lowest since World War II. Adding a trailing partner or spouse to a new job market, maintaining a home that may not sell immediately and exchanging the known for the unknown can de-motivate potential candidates from accepting an offer—or even entering the pool—for a job that requires relocation.

On the other hand, an internal candidate knows the issues and can anticipate how to go about addressing them. He or she will ride a much shallower, swifter cultural learning curve. And if he or she has already demonstrated significant leadership within the institution, an internal appointment can represent continuity and stability.

Hiding in plain sight

Internal succession is a new concept for higher education, but one that is gaining ground. Boards and presidents have recognized that successfully working within governance cultures to shorten the search process by appointing internal candidates is a viable model for leadership transition if key conditions are met. Avoiding any appearance of an inside track can compromise a new leader’s effectiveness, so communication and transparency are essential.

Of course, it helps to have highly competent individuals in the organization who are prepared for broader leadership roles and who are interested in greater responsibilities. Boards and presidents are wise to have leadership transition plans in place across the institution that include criteria and processes for preparing, evaluating and considering internal candidates. The goal: to increase the likelihood that they will see the solution hiding in plain sight.

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ACOs and physician leaders: Two perspectives—Part 1

Guest blog by Christine Mackey-Ross

The move toward Accountable Care Organizations (ACOs) is in full swing. Health care leaders are considering a variety of approaches to realigning or even reconceiving existing organizations to fit new models. I recently interviewed two noted physician executives—John B. Chessare, MD, President and CEO, Greater Baltimore Medical Center (GBMC), and S. Rockwell Fredrickson, MD, President and managing director of physician integration of Integris Physicians Services (IPS) in Oklahoma City—to gain their insights.

In this post, I’ll share their thinking on how their own organizations plan to thrive in this new world.

One seismic shift, two approaches to change

Drs. Chessare and Fredrickson both acknowledged the enormous challenge of transforming from a hospital-centric to a patient-centric model of care. But their organizations’ approaches to change are distinctly different.

“My organization is hospital-centric,” said Dr. Chessare. “We own a 40-FTE primary care physician company, and another 200 primary care doctors work with our hospital at varying levels of alignment. One of our first steps is to figure out the best model to get all of them linked in.”

According to Dr. Chessare, GBMC is transforming its employed model, making its primary care sites better able to accept risk. The medical center’s goal is to be ready to sign up as a level-one ACO this year and be prepared for operations by the beginning of 2012.

In Oklahoma City, on the other hand, IPS plans to offer an independent, rather than employee-only, model in a clinical integration system. But, he cautioned, integrated delivery systems aren’t guaranteed success as ACOs, because integrated delivery systems are not always integrated.

“Physicians are the key to the ACO,” he said. “They can contract the services; they can get the payment and coordinate care in an ambulatory setting. If a patient needs to be hospitalized, they can do that through contractual means. This is going to be an ambulatory-centered world with the patient at the center of care.”

A patient-centric model of care

Both doctors agreed that U.S. health care is moving toward a patient-centric model of care. “We have to make a giant leap from one business model—a transactional, volume-based system—to one of performance-based, bundled care,” said Dr. Frederickson.

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